Board Meeting Tips – How to Keep the Discussions Focused and Stick to the Agenda

Board meetings are a vital element of a successful business. With the right planning and monitoring, your board of directors is able to make decisions that push the company forward. Staying focused on the agenda and adhering to it is the best method to improve the effectiveness of your board. This helps ensure that your meeting is smooth and that every important topic is discussed thoroughly.

Plan and distribute an agenda for the board meeting ahead of time. This allows board members to review the agenda prior to meeting and be prepared to share their insights. This ensures that all board members are on one page regarding what is required to be covered when.

Start at the correct time. This can help everyone feel energized, engaged and encourage punctual attendance. It is tempting to spend a lot of time reading committee reports. This is often an inefficient decision since the chair of the committee should have already read these reports before the meeting.

Set time limits for each topic, and keep the discussion on the topics on the agenda. This shows respect for the time of your board members’ commitments, and helps make sure that all of the important discussions are made during the meeting. Consent agendas allow for the voting of non-controversial subjects on in order to allow more time at the board meeting to concentrate on strategic issues.

Keep the minutes as concise as possible. Utilize a template designed around the agenda. Include things like the names of all those who are attending, the headings for the topics to be discussed and the draft resolution language that will be used for the decisions. Visual tools for managing projects will allow you to record notes at the same pace as the discussion on the board and organize them afterward for easy distribution.