How to Plan a Successful Board Meeting

A board meeting is an essential setting for important corporate decisions, like the ones involving management appointments as well as financial control. It’s also where crises are dealt with. The board presents their perspectives, debates different ideas and ultimately reaches an agreement on crucial issues.

A successful Board Meeting requires careful preparation and strict adherence to the documents that govern the meeting, such as the articles of association for your business and statutory requirements. This includes the requirement for a quorum. A Quorum is the minimum number of participants required to conduct business during a meeting, usually two directors, however, a higher number could be stipulated in your the governing documents.

The first board meeting of a year is a crucial meeting, setting the tone for your organization’s governance structures and strategic direction. The first meeting of the year typically includes discussions and decisions which determine the direction of an organization, like adopting a bylaw and naming officers. It also includes setting up a financial accounts.

The meeting should begin by introducing your most important agenda item to keep your board members engaged and energized. The distraction of new topics of discussion can distract from the main issues and consume precious time, so it’s recommended to include an “Area of Focus” or a parking lot on the agenda.

After discussing current and past issues, the board typically develops strategies to encourage progress and establishes goals to achieve them. The board also talks about obstacles to success and works to overcome these. After deciding on strategies for the future, the board of directors review a list with metrics to track performance and identify areas for improvement.