How to Write a Good Board Meeting Agenda

A well-written agenda for board meetings will ensure productive and lively discussions and a strategy to focus on the most important issues of the company. Whatever your meeting are held in person or online with a clear agenda, it allows participants to be engaged throughout the entire time.

A well-planned agenda begins with a clear and concise call to order, which signals the beginning of the meeting as well as any other proceedings. This can include the name of the chairperson and a brief description of the meeting’s purpose.

Your next agenda for the board meeting should include a brief report or presentation by the executive director or CEO on the company’s current performance and major initiatives. You can also include a section with the reports from the nominating, finance and governance committees.

Make sure you schedule time for any guest presentations or open forums your company may be hosting. You should also include space for announcements that are special or congratulatory remarks. You should also allow room for future business issues that need to be discussed or followed-up on.

It is not uncommon to get distracted by new topics for discussion, which can cause your group to lose momentum. Make sure you have a parking lot at the end of your agenda, where you can put forward ideas that you haven’t considered for further discussion. It’s recommended to include a rough estimation of how long each item will take to discussion, as this will aid in avoiding overrunning the time for board meetings. To ensure that your agenda stays on course, if you’re not able to resolve an issue at the board’s meeting, move it to the next.